Glade Spring, Va., expresses great beauty through its history, its neighborhoods and its caring people. As is the case with many small communities, Glade Spring welcomes you warmly. But this community will do more than make you feel at home; it will give you an opportunity to express yourself. Located along Interstate 81 at Exit 29, Glade Spring finds itself in two worlds -- a world of commerce, new faces and new opportunities and a world of traditions, families and friendships. During the last few decades, these two worlds have increasingly shaped one another in a very positive way. Glade Spring grows as a community that builds on its values in the context of new ideas and new faces.  

• Community Center rental is $125 for 8 hours and $175 for 12 hours. Call Town Hall to check availability and get an application. 
• The Glade Town Council meets the first Monday of each month at 6:00 p.m. at Town Hall unless otherwise changed by Council.    

The Town of Glade Spring is an Equal Opportunity Employer  

 TOWN OF GLADE SPRING, VIRGINIA

REQUEST FOR TOWN PRE-AUDIT SERVICES

RFP# 1022-2025

October 22^nd, 2025 

1. Summary of Request 

The Town of Glade Spring, Virginia (“Town”) is requesting sealed proposals from qualified Certified Public Accounting (CPA) firms to provide pre-audit services to prepare the Town’s financial records for an independent audit for fiscal years 2023, 2024, and 2025, including a Single Audit in compliance with federal funding requirements under 2 CFR Part 200, Subpart F. 

Procurement will be conducted by competitive negotiation in accordance with the Virginia Public Procurement Act (VPPA). Price will not be the sole determinant for award. Competitive sealed proposals will be evaluated based on criteria formulated to ensure the best overall value for the Town. 

At the Town’s sole discretion, the resulting contract may be renewed for the performance of auditing services for up to two (2) additional one-year periods, covering fiscal years 2026 and 2027, contingent upon funding availability, satisfactory performance, and mutual agreement. 

1. Duration of Offer 

Proposals must remain valid for at least ninety (90) calendar days to allow for evaluation, Town Council approval, and contract execution. The Town reserves the right to accept or reject any and all proposals and select the proposal deemed most advantageous. 

1. Background 

The Town of Glade Spring (population 1,367 per 2020 Census) operates under a council–manager form of government, providing police, refuse collection, public works, parks, zoning, administration, and community/economic development services. 

• Funds: General Fund only
• Employees: 9 full-time
• FY25 Budget: approximately $1.9 million
• Single Audit: Required for FY23 due to receipt of ARPA and other federal/state grant funds 

1. Scope of Services 

The Town seeks pre-audit services to ensure financial statements, supporting schedules, and grant documentation are complete and audit-ready. Services may include, but are not limited to: 

1. Review and reconciliation of accounting records, ledgers, and fund balances
2. Assistance with year-end closing entries and adjustments
3. Preparation of supporting documentation and schedules required for audit
4. Review of grant-related transactions and Single Audit readiness
5. Recommendations to address gaps or compliance issues prior to audit
6. Coordination with Town management and the independent auditor to ensure a smooth transition 

The Town anticipates that pre-audit work will begin as soon as practicable following award. 

1. Proposal Submission 

Proposals must be received by 5:00 PM (EST), Friday, November 14^th, 2025. Offerors are solely responsible for ensuring timely delivery. Late proposals will not be considered.

Submit to:
Town of Glade Spring, VA
Attn: Shane Barton, Town Manager
PO Box 98 | 113 East Glade Street
Glade Spring, VA 24340

For courier deliveries (UPS, FedEx, etc.), to avoid delivery issues with PO Box use:

113 East Glade Street. Glade Spring, VA 24340.

Proposals shall be submitted in a sealed envelope clearly marked:

“1022-2025 Town Pre-Audit Services”  

Required Copies:

- One (1) original signed proposal

- Three (3) complete printed copies (or one electronic PDF copy on USB flash drive) 

1. Proposal Contents 

Proposals should be concise and include the following information:

1. Firm Overview and Virginia CPA licensure
2. Experience with Virginia local government and pre-audit preparation services
3. Approach and timeline to complete the pre-audit work
4. Staffing Plan identifying key personnel
5. Proposed Fee Structure or Cost Estimate (hourly or fixed-fee)
6. References from at least three (3) Virginia localities or similar entities

1. Evaluation Criteria 

An evaluation committee will be established by the Glade Spring Town Manager to review and evaluate all responses. No information regarding the identity of the Offerors or the contents of the proposals will be released until after the negotiation process is complete. Once an award has been made, all proposals will become public information. 

Proposals will be evaluated by the Town based on the following: 

 Negotiations shall be conducted, beginning with the Offeror ranked first. If a contract satisfactory and advantageous to the Town can be negotiated at a price considered fair and reasonable, the award shall be made to that Offeror. Otherwise, negotiations with the Offeror ranked first shall be formally terminated and negotiations conducted with the Offeror ranked second will begin, and so on until such a contract can be negotiated at a fair and reasonable price. Should the Town determine that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that Offeror.

1. General Terms 

• Proposals shall remain valid for 90 calendar days after the submission deadline.
• The Town reserves the right to accept or reject any or all proposals and to negotiate the final scope and fee with the selected firm.
• The selected firm must maintain appropriate professional liability insurance.
• The resulting contract shall be governed by the laws of the Commonwealth of Virginia. 

1. Contact Information 

All questions shall be submitted in writing to:

Shane Barton, Town Manager
Email: townmanager@gladespringva.org 

Questions must be received by 5PM November 7th, 2025, to ensure adequate response time before the proposal deadline. All questions and official responses will be provided via written addendum.   It is the Offerors’ responsibility to check EVa to ensure that they are responding to the most current version of the solicitation.